Room Hire Terms & Conditions
Bookings
Cancellations
Catering
Equipment
Fire & Emergency Evacuation
General
- Subject to availability, a room or rooms may be hired subject to completion of the necessary booking form.
- Please check with the office the availability of room/s, date/s and time/s required before completing the form.
- Generally the Lakeview Meeting Room (Café area) is not usually available on Saturday.
- Bookings must be confirmed by the hirer before the event.
- The venue hire rates are reviewed frequently to provide the best rates for you. These can be confirmed with the Trust prior to making a booking.
- Half-day sessions are considered to be between 09.00 -13.00 or 13.00-17.00. Should the hirer require a room between 12.00-17.00 the full-day rate should apply.
Cancellations
- Cancellations of bookings must be received in writing/email at least seven days in advance. If not received in good time the club reserves the right to charge the full amount for the booking, including catering.
- In the event that a room booking must be cancelled by the hirer due to unavoidable circumstances or emergency, the Club will fully refund the hire charge.
- Alterations to bookings must be received in writing at least seven days in advance and in consultation with the manager.
Catering
- Any refreshments to be consumed in connection with room hire must be provided through the Cafe. Details of catering offered are available along with the booking form. Catering orders should be confirm with the café at least 3 days before the booking.
Equipment
- Hirers are advised to bring their own equipment.
- All electrical equipment must have recently passed an Electrical Safety Test.
Fire & Emergency Evacuation
- The hirer must make all delegates aware of the fire and emergency evacuation procedure:
- In the event of a fire alarm please exit using the emergency door.
- All visitors and staff must exit the building at once when the alarm sounds. Do not waste time gathering personal belongings.
- The emergency assembly point is located at the orange buoy near the slip way.
General
- All rooms hired must be left as they were found and any equipment used should be treated with respect and care. Hirers are responsible for any damage to the club’s premises, furniture or fittings during their occupancy of a room.